Welcome to the February Edition

February 23rd, 2022

Good morning!

We hope you had a great Family Day weekend.

In this month's newsletter we focus primarily on new software and hardware available to the Rotman community. 

First up is Visio. Visio is a flowchart-creation tool and is now available to all staff, faculty, and students as part of the Office 365 suite of apps. Below you will find a link to the tool as well as a recording of a recent introductory session on how to get started.

MS Teams now includes an option to use a camera to share physical whiteboards or documents. Rotman's AV department have secured two portable, USB document cameras which are available to borrow upon request. More information below.

Questions about the life-cycle of a Quercus course page pop-up regularly in the Rotman Digital inbox. When are course pages created? When do students lose access? When do pages enter a read-only state? All of these questions are answered below. 

This is an early announcement that past Zoom cloud recordings will eventually be deleted from the University's servers. A more formal announcement will come from the University in time but we want to put this on your radar now. Instructions on how to download Zoom cloud recordings can be found below.

Finally, we've linked to a short article from Contact North that suggests concrete steps for creating better student assessments.

For more information on course design, video creation, and Quercus, please visit rotmandigital.ca

If you have feedback, questions, or would like to schedule an appointment, please reach out to us at rotmandigital@rotman.utoronto.ca.


Visio Flowcharts

U of T staff faculty and students now have access to a web-based version of  the Visio diagramming tool, included as part of O365. The lightweight version of Visio can be used to create basic flowcharts and other diagrams such as business matrices and process diagrams. It includes over forty-five templates and hundreds of shapes to choose from. Click here to watch the Connect + Learn session by EASI. Click here to try Visio for yourself.


Share Whiteboards using a Camera in MS Teams

This new feature from MS Teams allows you to use your camera to share content from physical whiteboards or documents. This feature resizes the whiteboard in the room so it is clearly visible, even on mobile devices. The presenter’s body is also made somewhat transparent so they don’t obscure the whiteboard or document. Click here for more information on sharing whiteboards.



HD USB Document Cameras Available 

These HD USB document cameras are helpful for online classes or videos where you want to share a physical document and write on it in real time. Rotman Digital currently have two available for lending. Click here for more technical information about the cameras. Email us at rotmandigital@rotman.utoronto.ca if you are interested in borrowing a document camera.


Course Life Cycle

The Quercus course page life-cycle is a timeline of events from creation of the course to its final step when it enters a read-only state. Click here to read it.



Student Learning:

Three Things to Stop, Improve and Start!

This insightful and short article by Contact North suggests practices to stop, start and improve when it comes to learner assessment. It is the first of a five-part series that looks at current trends and research to help faculty, instructors, and education and training providers meet the evolving needs of students. Click here to read it.


Downloading Zoom Cloud Recordings

Zoom recordings saved on the cloud are subject to certain limitations. They are retained on UofT's cloud server for just 120 days and have a storage capacity of just 0.5GB. If you want to retain these recordings you must download them directly to your computer. Click here to learn how to download your Zoom recordings stored on the cloud. As always, it is recommended that Zoom cloud recordings are downloaded, uploaded to MyMedia, and then linked on your course page.